Career Opportunities

What is the role?

The Executive Assistant to the Executive Vice President is responsible for a wide variety of executive administrative duties in support of the President, the Executive Team, and the Board of Directors. Duties include, but are not limited, to limited reception duties, arranging travel plans, meeting minute-taking and distribution, scheduling appointments, compiling Board & Committee meeting packages, and drafting both internal and external correspondence.

The position receives general/corporate direction from the President and is expected to work with independence, confidentiality, and a high degree of initiative. The position is expected to determine priorities, resolve issues, and make administrative decisions using discretion and good judgment.

Key Stakeholders:

Internal – the position works closely with the President, the Executive Team, the Board of Directors, and their Committees.

External – the position is a liaison between the President, the Executive Team and industry representatives, the media, government and other public and private sector agencies and members of the public; communicates with Board members to relay information or respond to requests.

What you’ll do:

• Provides executive initiative and administrative support to the Executive Vice President, and administrative support to the Corporate Services Team, including overseeing the preparation of correspondence and reports, coordinating meetings and conferences, assisting with the organization of special events, preparing agendas, recording minutes, and making travel arrangements as required.
• Provides administrative and office support to members of the Corporate Services Team, as directed, including responding to inquiries, coordinating correspondence, and supporting day-to-day operational requirements.
• Provides administrative and clerical support to the Executive Vice President and Corporate Services departments, including email coordination, document preparation, scanning, printing, mailing, photocopying, and ordering office supplies and corporate materials.
• Coordinates meetings and governance-related activities, including creating meeting timelines, preparing and distributing meeting notifications, agendas, and supporting materials, and following up on action items.
• Attends Board and committee meetings, as required, and records and prepares accurate meeting minutes.
• Helps to maintain the Board’s electronic document portal (Aprio) by ensuring documents are accurate, current, secure, and appropriately organized.
• Provides administrative and clerical support to the Executive Vice President and Corporate Services departments, including email coordination, document preparation, scanning, printing, mailing, photocopying, and ordering office supplies and corporate materials
• Performs other related duties as assigned in support of the Executive Vice President and Corporate Services Team.

Knowledge, Skills and Abilities:

• Minimum of 5 years of experience providing executive support to senior managers, including managing electronic calendars, meeting requirements, and travel arrangements.
• Experience preparing a wide range of documentation, for example: formal business correspondence, agendas, minutes, reports, spreadsheets, and presentation material.
• Experience with computer applications for word-processing, spreadsheets, database, and presentations.
• Governance Professionals of Canada Certification or willing to obtain certification.
• Excellent interpersonal and written communication skills and communications experience.
• Thorough knowledge of routine office procedure; records management; and senior level administrative support requirements
• Knowledge and understanding of the significance of confidentiality when maintaining public records; preferred knowledge of Freedom of Information and Protection of Privacy legislation
• Knowledge of a variety of computerized applications and their capabilities including email and the Internet
• Excellent knowledge of proper form of business letters and business English
• Superior organizational and time management skills
• Ability to work with a high degree of independence, initiative, and confidentiality
• Superior computer skills
• Analytical and problem-solving abilities
• Ability to adapt quickly to change and deal with overlapping priorities
• Excellent written and interpersonal communications skills
• Good teambuilding skills and the ability to be flexible and adjust to changing priorities

Preferred:

• Experience with Board document management portal Aprio.

Special Requirements:

• A criminal record check is required for this position
• Must abide by the Privacy Laws of BC
• Willing to sign a confidentiality agreement and adhere to BC privacy legislation

How to Apply                                                 

The VSA values diversity and is committed to fostering an inclusive workplace where everyone is respected and supported. We welcome applicants from all backgrounds and experiences. Only candidates selected for an interview will be contacted. If you require accommodation during the application process, please reach out to our HR Team at resumes@vsabc.ca.

If you are interested in the Executive Assistant to the Executive Vice President with the Vehicle Sales Authority and would like to submit your application for review, please send your cover letter and resume to resumes@vsabc.ca.

Please submit your applications by email.

We thank all candidates for applying; however, only those selected for an interview will be contacted.

Pay: $67,000.00-$77,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Flexible schedule
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program
• Work from home

Education:

• Secondary School (preferred)

Experience:

• Administrative: 5 years (preferred)

Work Location: In person

What is the Role?

The Operations Administrator works alongside our four operating departments. This position is responsible for a wide variety of administrative duties in support of the operational departments. Duties include, but are not limited, to limited reception duties, processing of mail, arranging travel plans, scheduling appointments, overseeing company vehicles, compiling, and drafting both internal and external correspondence. The position receives general/corporate direction from the Director of Investigations and Licensing, and is expected to work with independence, confidentiality, and a high degree of initiative. The position is expected to determine priorities, resolve issues, and make administrative decisions using discretion and good judgment.

What You’ll Do:

The key accountabilities and deliverables of the Operations Administrator include:

• Provides operational initiatives and support for the operations team, including overseeing the preparation of correspondence and reports, setting up meetings, as well as overseeing the taking of minutes of meetings and making travel arrangements.
• Processing of Salesperson and Motor dealer licenses.
• Provides administrative and office support to all members of the Operations management team, as directed.
• Provides administrative and clerical support to functional departments with administrative tasks, such as emailing, mailing, scanning, printing, faxing, and photocopying, ordering office supplies and company documents, as well as responding to inquiries and other correspondence.
• Occasionally greet and assist industry members and public when they visit.
• Schedule maintenance of company vehicles.
• Processing of ICBC imaging and provincial mainframe.
• Create meeting(s) timeline, prepare, and distribute meeting notifications, correspondence, and agenda materials.
• Other duties shall be assigned as required.

Is this a Good Fit for You?

The successful candidate must:

• Must pass a criminal record check.
• Willing to sign a confidentiality agreement and adhere to BC privacy legislation.
• Minimum of 5 years of experience providing administrative support to operational managers, including managing electronic calendars, meeting requirements, and travel arrangements.
• Experience preparing a wide range of documentation, for example: formal business correspondence, agendas, minutes, reports, spreadsheets, and presentation material.
• Experience with computer applications for word-processing, spreadsheets, database, and presentations.
• Governance Professionals of Canada Certification or willing to obtain certification

Your Experience and Educational Background

• Excellent interpersonal and written communication skills and communications experience
• Thorough knowledge of routine office procedure; records management; and senior level administrative support requirements
• Knowledge and understanding of the significance of confidentiality when maintaining public records; preferred knowledge of Freedom of Information and Protection of Privacy legislation
• Knowledge of a variety of computerized applications and their capabilities including email and the Internet
• Excellent knowledge of proper form of business letters and business English

You Possess the Following Competencies

• Superior organizational and time management skills
• Ability to work with a high degree of independence, initiative, and confidentiality
• Superior computer skills
• Analytical and problem-solving abilities
• Ability to adapt quickly to change and deal with overlapping priorities
• Excellent written and interpersonal communications skills
• Good teambuilding skills and the ability to be flexible and adjust to changing priorities

How to Apply

The VSA values diversity and is committed to fostering an inclusive workplace where everyone is respected and supported. We welcome applicants from all backgrounds and experiences. Only candidates selected for an interview will be contacted. If you require accommodation during the application process, please reach out to our HR Team at resumes@vsabc.ca.

We thank all candidates for applying; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Language:

• English (preferred)

Work Location: Hybrid remote in Langley, BC

What is the Role?

The Investigations Officer works as part of an integrated team conducting investigations of motor dealers and licensees for non-compliance matters to ensure consumer protection in motor vehicle transactions in the province.

What You’ll Do:

The key accountabilities and deliverables of the Investigations Officer include:

• Effectively conduct investigations and gather evidence in a consistently fair, thorough, objective and professional manner wherever needed within the province.
• Collect, analyze and organize large amounts of complex and technical information and physical evidence into detailed, high-quality reports and correspondence.
• Reports should set out facts of a case objectively and accurately, followed by a well-reasoned analysis and objective assessment of the evidence, while maintaining appropriate investigative notes.
• Investigate all consumer and industry complaints.
• Promote the VSA’s mission and mandate in all communication with consumers and stakeholders of the automotive industry.
• Meet VSA Investigations department service standards.
• Assist in dispute resolution in a calm, fair and professional manner to resolve consumer complaints and claims and gain voluntary compliance.
• Other duties as assigned by Manager.

Is this a Good Fit for You?

The successful candidate must:

• Must pass a criminal record check.
• Must pass a skill/knowledge test and a pre-employment assessment test.
• Willing to sign a confidentiality agreement and adhere to BC privacy legislation.
• Must possess a BC Class 5 driver’s license or equivalent and be in good standing. A current driver’s abstract acceptable to the VSA must be provided by the successful candidate.
• Weekend work and travel within the province may be required.

Your Experience and Educational Background

The ideal candidate brings passion and commitment to the role.

While it is understood that a candidate may not possess all the competencies noted below, it is expected that over time, the candidate will demonstrate most, if not all, of these aspects:

Required:

• A relevant diploma or certificate in investigation skills, such as criminology, forensic science, or administrative or criminal law or a combination of relevant course work and experience.
• A minimum of three years’ experience (within the last five years) in a related field as an investigator who is part of a major investigation team responsible for conducting serious or complex investigations leading to judicial or quasi- judicial sanctions.

Preferred:

• University degree in law, criminology, legal studies or a related discipline.
• Experience in conducting investigations within a regulatory environment applying consumer protection legislation.
• Knowledge of the Motor Dealer Act and regulations, and the Business Practices and Consumer Protection Act
• Knowledge of or experience in the motor dealer industry

A combination of relevant education and experience will be considered.

You Possess the Following Competencies

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Strategic approach to problem solving.
• Self-motivated and able to manage time and workload pressures independently.
• Ability to work in a team environment.
• Ability to network professionally with the public, automotive industry stakeholders, law enforcement and Government agencies.
• Ability to create and maintain a positive work environment.
• Ability to organize and manage large volume investigative files.
• Experience working with Legislation, Acts and Regulations.
• Ability to work from home from time-to-time (remote).
• Computer skills including word processing and use of databases such as: Microsoft’s Customer Relations Management (CRM) system.

How to Apply

The VSA values diversity and is committed to fostering an inclusive workplace where everyone is respected and supported. We welcome applicants from all backgrounds and experiences. Only candidates selected for an interview will be contacted. If you require accommodation during the application process, please reach out to our HR Team through Indeed messaging.

If you are interested in the Investigations Officer role with the Vehicle Sales Authority and would like to submit your application for review, please send your cover letter and resume.

All applicants must undergo a criminal background check, should have knowledge of the role of regulatory organizations, and preferably knowledge of the Motor Dealer Act and other relevant consumer protection legislation. Short-listed applicants will also require a short research project, writing sample and presentation from those selected candidates for an interview.

We thank all candidates for applying; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $83,500.00-$98,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Work from home

Language:

• English (preferred)

Work Location: In person